Data Elements that Passed in Year 2000 The cycle is based on “program year” (beginning at the Annual Conference (March 2000) and concluding the month prior to the next Annual Conference (March 2001).It was decided at the March 2001 meeting to move the Annual Conference to December beginning in FY 2001.

Year 1
At the annual conference (March 2000) data elements for proposed additions, changes or deletions identified. Must be endorsed by at least 10 Data Coordinators. Ballot sent out in June of 2000. Results posted on NCLIS/LSP website.

Year 2 (FY 2000 data collection)
At the annual conference (March 2001), training on new and revised data elements (that passed in Year 2000) will be provided. A new or revised data element will be reported on a trial basis by any State Data Coordinator able to do so. Trial data will be electronically released but not published.

Year 3 (FY 2001 data collection)
The added or changed data element will be reported in the annual data submission and will be electronically released and published.

For more information please see: FSCS for Public Library Data Policy and Procedures for Review of Data Elements:
http://www.nclis.gov/statsurv/surveys/fscs/aboutFSCS/PolicyandProcedureDataElements.pdf

Data Elements that Passed in Year 2000

1. Square footage of public library outlets (main and branches)

Definition: Provide the area, in square feet, of the public library outlet (main library or branch). Report the total area in square feet for each library outlet (main library or branch) separately. This is the area on all floors enclosed by the outer walls of the library outlet. Include all area occupied by the library outlet, including those areas off-limits to the public. Include any areas shared with another agency or agencies if the outlet has us of that area.

Rationale: The square footage of public libraries or branches is a basic characteristic that should be available. If this number is updated annually, it will be possible to answer questions regarding library construction and expansion.

2. Email address of the Director

Definition: This element is the email address of the director of the administrative entity.

Rationale: The nature of communication has made the email address a common standard for contacting individuals. Email would serve a role in quick response to issues needing a rapid turnaround.

3. Fax number of the Director

Definition: The fax number of the director of the administrative entity.

Rationale: The fax number of the director would also serve a role in quick response to issues needing a rapid turnaround. This information is expected to appear by those using directory type information.